Facilities Policies and Regulations
The Registry is the main building of the College; the building is typically open Monday to Friday from 08:00-22:00. It is located at 19 Bedford Square, London WC1B 3HH.
During exam periods or under special circumstances the College can be open on the weekends. You would need to contact the Central Office as far in advance as possible for this to happen.
Room names and uses:
- L.01: Peach Room (Tutorial Room)
- L.02: Sky Room (Tutorial Room)
- L.03: Green Room (Tutorial Room)
- L.04: Rose Room (Tutorial Room)
- L.05: Russell Room (Senior Common Room)
- L.06: Courtyard Room (Staff Room)
- L.07: The Snug (Meeting Room)
- L.24 The Mess (Tutorial Room)
- G.01: Admissions (Office)
- G.02: Central Office (Office)
- G.03: The Conservatory (Lecture Room)
- G.04: The Study (Student Room)
- 1.01: The Drawing Room (Lecture Room)
- 1.02: Morrell Room (Lecture Room)
- 1.04: JCR (Junior Common Room)
- 2.01: Master (Professor Grayling’s Office)
- 2.02: Thinkery (Philosophy Room)
- 2.03: The Vault (Economics Room)
- 2.04: Westphalian (Politics Room)
- 3.01: Archive (History Room)
- 3.02: Garret (English Room)
- 3.03: Eldon (Law Room)
- 3.04: The Gallery (Tutorial Room)
You will be given an ID card during Freshers’ week; with this card you will be permitted access to the following:
- Front door & Lobby (Entry)
- JCR / The Study (Student Area)
- The Drawing Room / Morrell Room / The Conservatory (Teaching Rooms)
- All subject and tutorial rooms
Students do not have access to the Russell Room unless invited, for a special occasion, by an academic or member of staff. No food is allowed in any teaching rooms unless it is for a special occasion held by an academic.
Due to the size of the Registry, some of our bigger lectures take place outside of the College. Never fear, all the external buildings are a short walk from 19 Bedford Square.
- 12 Bedford Square (Accent): On the same side of the square.
- 30 Bedford Square (Sotheby’s): Also on the square.
- The Swedenborg Society, 20-21 Bloomsbury Way, London WC1A 2TH: 10-minute walk from The Registry.
- Anglo Educational Services, 45 Russell Square, London, WC1B 4JP: 5-minute walk from The Registry.
- Hamilton House, Mabledon Pl, Kings Cross, London WC1H 9BJ: 15-minute walk from The Registry.
- Senate House Library, Malet St, London WC1E 7HU: 3-minute walk from The Registry.
The Registry has been fitted with a good range of A/V for all events. Apart from the standard projectors, screens and sound systems that are needed in the lecture rooms, we also have an outstanding Mackie sound system. The PA is available to students if they have had the adequate training.
For access to the gardens located on the square please see the Central Office. You will be asked to hand over your ID card when you take the key, this will be returned once the key has also been returned. The keys cannot be lost or damaged.
Want to organise an event?
If you are a member of the College and want to use the Registry for an event, please the room booking form below:
You can also organise your events with the help of your Student Union Events Officer(s).
Routine fire alarm tests are run between 09:00 – 10:00 every Friday. These are announced beforehand. In case of a fire:
- Stop what you are doing.
- Calmly leave the building.
- Do not stop to pick up your belongings.
- Exit the Registry, turn left and cross the road. Meet at the red post box at the corner of Bedford Square.
At the College, health and safety is a serious matter. Please take care when you are at the College and report anything you deem to be unsafe to the Central Office. The College has a H&S committee, anyone is more than welcome to come along and share their opinion.
Health and Safety Committee representatives:
Sheena Van Der Merwe (HR & Operations Manager)
Sanjay Nair (Facilities Manager)
Academic Facilities Officer
Student Union Facilities Officer
On special occasions and in certain circumstances, the College can provide laptops to students. There is protocol in place regarding where they can be used and for what they are used for.
You will be issued with an NCH email address when you register. All College communications will be sent to this email address, and you are therefore required to check your email at the beginning and end of each day during term-time and vacation periods so that you do not miss important messages.
Students are given 5GB of disk space on Google Drive. This figure is only for non-Google documents (i.e. PDFs, Microsoft files, movies, pictures, etc.) which means that any Google document is not counted. This ‘cloud’ filestore is less risky than using a USB stick: It is regularly backed up so your data will always be safe. It also has the benefit of enabling you to access your files anywhere in the world with Internet service.
Printing & Photocopying
Printers and scanners are available in the Registry and Senate House Library. Student Union Officers will have access to free printing and scanning during the election campaign, and for promoting clubs and events.
The wireless service provides Internet access from your own computer and from some smart phones. There are numerous wireless hot-spots situated around the Registry. If you have your own laptop you can connect to the college network in various locations by using the wireless network.
Information sharing & Phishing
The Internet exposes you to constant risks from malware and from criminals who want to defraud, harass or harm you.
To combat this, you need a combination of common sense, security awareness and the right software tools. You also need to be alert to the possibility of ‘phishing’, i.e. attempts, generally via email messages, which trick you into divulging personal information such as bank account details, credit card numbers or passwords. Some phishing takes the form of bogus websites. Therefore, be cautious of any site which claims to be part of the College but is not within the nchum.org domain. The College recommends free antivirus software, such as AVG.
The College will NEVER ask you to disclose personal information or your password in an email. You will only use your password to gain access to services. If you use any college websites to enter or update your personal information, always check for https:// and nchum.org in the security certificate, which you can see by clicking on the padlock in the toolbar or footer of the web page. If you do inadvertently disclose any personal information, please change your password immediately so that we can protect your account.
You are required to abide by these Rules throughout term-time, wherever you are; in extensions of term-time such as Freshers’ Week; and at any time on or near College or University of London premises or when engaged on activities organised by or on behalf of the College. You are also subject to the rules of other organisations with which the College shares facilities, including lecture rooms, libraries and recreational facilities. You must comply with our staff’s reasonable instructions. If you break these Rules or the rules of other organisations, you may be subject to disciplinary action by the College, which may lead to sanctions including written warnings, fines, requirement to pay compensation to any person, suspension, rustication or expulsion.
You must take care for your own safety and that of others. This is especially important on the roads in London, and particularly as a pedestrian or cyclist.
Access and Restricted Areas
Certain areas of College and other premises such as libraries are restricted. You must respect these restrictions. Please do not allow unknown people to follow you through locked doors. If in doubt, ask them who they visiting, and fetch a member of staff.
You must not smoke, drop litter or consume food and drink in the College premises, or within 25 metres outside the premises. This smoking ban includes the courtyards and any balconies on the college premises. You may consume food and drink in the JCR.
You must not bring or use firearms, ammunition, illegal knives, other weapons, explosives, illegal drugs, joss sticks, animals, solvents or similar chemicals onto or in College premises. You must not bring or consume alcohol or food onto or in College premises except by invitation of a member of staff with the Master’s or CEO’s permission. There is an exception for food brought into and consumed in the JCR.
Phones and Electronic Devices
You may bring mobile phones and other electronic devices onto College premises. The College is not responsible in the event of loss, damage or theft. Phones and similar communication devices must be switched off during lectures and seminars; must be put into silent mode when on College premises; and may only be used in the JCR.
- Your use of the College wireless network, College computers and systems including Google Apps, and your use of any other computer or system at or owned or operated by the College is subject to this Policy.
- We aim to use our resources efficiently and to foresee and prevent avoidable, expensive problems; we expect you to cooperate with these aims and use good judgement.
- You must have a working laptop with wireless capability. We are unable to provide technical support.
- All hardware eventually fails and then your files will most likely be unrecoverable. If you lose your dissertation, there may be nothing that you or anybody else can do, except start again. Frequent, automated backups to an online service can prevent data loss.
- Laptops are frequently stolen and rarely recovered. A cable lock or equivalent physical security can provide a deterrent.
- We may provide shared ‘hot desk’ workstations for emergencies such as lost laptops. These may be pre-bookable and/or subject to time limits.
- The online College calendar shows the availability of many of the staff and bookable resources including rooms and workstations. To help the staff in re-arranging timetables, especially for tutorials, you must record and share the times (during working hours) when you are free and busy.
- Printing is strongly discouraged for environmental and cost reasons. If we provide printing facilities in the College, they will be available on a pay-per-use basis. Lecture notes and similar student handouts will be distributed via email or the Intranet, typically as PDF files. If you want a printed copy of notes and handouts, you are free to print your own. Print-on-demand services are widely available using fileprint.org, local copy shops and other sources.
- You may if you wish connect to the Internet on the College’s premises, free of charge, using the College’s student wireless network. Availability of the network is not guaranteed and certain applications such as video and Skype may be restricted.
- You must not attempt to access or connect to the College’s wired networks or its other wireless networks.
- You must not attempt to connect any device other than your own laptop, such as wireless access points, routers, consoles etc, to the College network.
- You must not distribute or make available unsuitable or offensive material. This includes using webcams, cameras or video cameras for recording unsuitable or offensive images.
- You must not interfere with College computers, including installing or removing hardware or software or changing their settings.
- If you make online comments concerning the College or people at the College, e.g. on websites, twitter or Facebook, you must use good judgement and avoid bringing it or them into disrepute.
This section relates to your use of the Internet when connected to the College’s wireless network
- You must not attempt to access illegal, extremist or terrorist material on the Internet.
- You must not use the Internet for fraud or software piracy.
- You must not use point to point or peer to peer file sharing software, such as Kazaa, Limewire etc.
- You must not download pirated software, games, films, music or similar materials.
- You must not attempt to bypass Internet filtering by use of third party proxies or otherwise.
- We provide a College email address. You must not send emails purporting to be on behalf of the College.
- You must check your College email at least at the beginning and end of each working day.
- When you send emails to the College, including to College staff, you must do so from your College email account. If you send emails from some other account, we cannot be sure that the sender is you. Staff will normally send emails only to your College email account.
- You are welcome to use College email for personal correspondence and the College Internet connection for personal purposes, but we expect you to use good judgement. College email might not be completely private.
- You must not send abusive email messages from your College email account.
- You must not use your College email account for bulk distribution of unsolicited messages (spam).
- Please remember that undertakings that you give by email are legally binding.
- We have no notice boards, printed timetables etc. Our equivalent is this website. You should check it daily.
- You must not attempt to bypass security or to gain unauthorised access to files, equipment or any other resources. This is gross misconduct. Disciplinary action may include expulsion.
- You must use a password for your College accounts. We may impose controls on passwords, but even if we do not force you to change passwords or to make them hard to guess, passwords MUST:
- not include proper nouns or dictionary words;
- be at least eight characters long; and
- include at least one each of numbers, upper-case letters, lower-case letters and punctuation marks.
- You must change passwords several times a year and not recycle old passwords.
- You must keep your passwords secure. You must not give them to anybody else, and you must change them immediately if you believe that somebody else may know them.
- You must not use or attempt to obtain or use any password other than your own.
- You must not use or install any hardware or software designed to enable ‘hacking’ or to spread viruses. This includes using or installing such hardware or software on your own computers or other devices.
- We recommend against using wireless systems, including ours, for banking, making purchases with your credit card and similar private use.
- You must ensure that all software installed on your computers has a valid licence.
- You must comply with the law on copyright and the Data Protection Act.
Enforcement, monitoring and privacy
- College computers, any computer connected to the College’s networks and services such as your Google Apps account may be subject to monitoring and filtering. Your use of such computers, networks and services is subject to your agreement to such monitoring and filtering.
- If an alleged breach of this Policy is brought to the College’s attention, the allegation will be investigated. If appropriate, the College may take reasonable steps to prevent further abuse. The investigation may involve inspecting your files or email messages.
- The College may treat failure to comply with this Policy as misconduct, leading to disciplinary action and sanctions appropriate to the seriousness of the breach.
Students must abide by copyright law, and relevant licences, in any copying they undertake of works in copyright (such as books, journals, DVDs, videos and information on the Web). There is a provision under the Copyright, Designs and Patents Act 1988 for individuals to make single copies of a limited portion of a book or a journal issue for the purposes of research or private study for a non-commercial purpose. The amount that can be copied is not defined by the Act but the extent of copying must not harm the economic interests of the copyright owner. It is generally accepted that copying should not exceed one chapter from a book or one article from an issue. Audiovisual materials are to be used for educational purposes only. They may not be shown to a fee paying audience and no unauthorised copies may be made.
Senate House Library subscribes to many online resources, such as electronic databases and journals, on behalf of the University of London. In addition to copyright law, the use of these resources is governed by licenses which the University of London has signed with the relevant publishers and information providers. A link to the terms and conditions of use are displayed on the homepage of individual resources. It is important for students to familiarise themselves with what sort of copying is permissible. Posters are displayed at self-service photocopying and scanning facilities around the University of London, setting out in broad terms what is allowed.
You should note that it is illegal for anyone to sell photocopies without the copyright owner’s permission. If anyone tries to sell you photocopied material off campus, you should be extremely cautious, as this could be an illegal activity. The College is, however, authorised under licence from the Copyright Licensing Agency (CLA), to produce paper study packs on a cost-recovery basis. Additionally, designated College staff are authorised to scan from printed material, published in the UK or the USA (subject to the limits and exceptions of the Licence) and make digital copies available to students registered on a particular course.